Affiliate Membership

POLICY 

Members of an Affiliate organization are also members of Horse Council BC. Such members are represented on the Horse Council Board of Directors by both their designated Affiliate Director and by the HCBC Regional Director for the area in which they reside.

CRITERIA FOR MEMBERSHIP

Organizations applying for Affiliate Membership with Horse Council BC will meet all of the following:

  • To apply for Affiliate status an organization must be a British Columbia equestrian or equine association or a provincial branch of a national equestrian or equine association, be a non-profit or charity and hold legal constitution filed with BC Registry of Companies or Corporations Canada; and
  • A minimum 75 individual members who are HCBC members, whom reside in 50% of the Regions.*

MEMBERSHIP APPLICATION

Submit an annual application to Horse Council on the applicable forms by the end of January each year.

The application will include:

  • A completed Affiliate application membership form; and
  • A verified count ** of Affiliate/HCBC members per region for the current or prior year: and
  • minutes recording the election of the designate; and
  • payment of the Affiliate Membership fee as set by the Board of Directors from time to time.

** This information will be used to verify eligibility criteria

Chapters, branches which are legally a part of the Affiliate organization (operating under the Affiliate’s board of directors and Bylaws and Constitution) will receive branch status as part of the Affiliate membership fee. 

Affiliate centres or clubs that are separate legal entities will have to purchase Club Membership to belong to Horse Council BC.

APPLICATION REVIEW

Members of an Affiliate organization who are also members of Horse Council BC are represented on the Horse Council Board of Directors by both their designated Affiliate Director and by the HCBC Regional Director for the area in which they reside.

Criteria

Organizations applying for Affiliate Membership with Horse Council BC will meet all of the following:

  • To apply for Affiliate status an organization must be a British Columbia equestrian or equine association or a provincial branch of a national equestrian or equine association, be a non-profit or charity and hold legal constitution filed with BC Registry of Companies or Corporations Canada; and
  • A minimum 75 individual members who are HCBC members, who reside in 50% of the Regions.*

Application

Submit an annual application to Horse Council on the applicable forms by the end of January each year.  The application will include:

  • A completed Affiliate application membership form; and
  • an Affiliate verified membership count** for their year prior to the Affiliate membership application year; and
  • minutes recording the election/appointment of the designate; and
  • payment of the Affiliate Membership fee as set by the Board of Directors from time to time.

Chapters, branches which are legally a part of the Affiliate organization (operating under the Affiliate’s board of directors and Bylaws and Constitution) will receive branch status as part of the Affiliate membership fee.

Affiliate centres or clubs that are separate legal entities will have to purchase Club Membership to belong to Horse Council BC.

Application Review:

All Affiliate membership applications will be reviewed on an annual basis by the HCBC Executive Committee prior to their acceptance. Each Affiliate application will be reviewed considering:

  1. that the organization meets the criteria set out;
  2. that participation would benefit the overall goals and activities of HCBC;
  3. that two similar entities might be making application

The current exemptions for the following Affiliate Members: BC Therapeutic Riding Association, Harness Racing BC Society and Canadian Thoroughbred Horse Society (BC Division) are ongoing exemptions as long as they join Horse Council BC each year.  If the Affiliate Member does not rejoin each year by January 31 their exemption will be forfeited.

Notes:

* 50% of Regions – with 12 Regions, this means a minimum three individuals residing in a minimum of six (6) Regions totalling 75 members.

** This information will be used to verify eligibility criteria and can be obtained through a request to HCBC.

COST & CONDITIONS

An Affiliate Membership costs $215.00 (including tax) and is non-refundable. This Membership expires December 31 and does NOT include insurance.

NOMINATION & DESIGNATION OF AFFILIATE DIRECTORS TO THE HCBC BOARD OF DIRECTORS

Affiliates may submit an application for Affiliate membership throughout the year, however in order for an Affiliate to have a Director position on the HCBC Board of Directors (an Affiliate designate) such completed application must be received by HCBC prior to January 31.

Full Procedure and Criteria can be viewed here:

Affiliate Director Nomination and Designation Procedure

BENEFITS

Benefits of an Affiliate membership include the following:

HOW TO APPLY

Email: [email protected]

No online renewal at this time