
POLICY
Members of an Affiliate organization are also members of Horse Council BC. Such members are represented on the Horse Council Board of Directors by both their designated Affiliate Director and by the HCBC Regional Director for the area in which they reside.
CRITERIA FOR MEMBERSHIP
Organizations applying for Affiliate Membership with Horse Council BC will meet all of the following:
- To apply for Affiliate status an organization must be a British Columbia equestrian or equine association or a provincial branch of a national equestrian or equine association, be a non-profit or charity and hold legal constitution filed with BC Registry of Companies or Corporations Canada; and
- A minimum 75 individual members who are HCBC members, whom reside in 50% of the Regions.*
MEMBERSHIP APPLICATION
Submit an annual application to Horse Council on the applicable forms by the end of January each year.
The application will include:
- A completed Affiliate application membership form; and
- A verified count ** of Affiliate/HCBC members per region for the current or prior year: and
- minutes recording the election of the designate; and
- payment of the Affiliate Membership fee as set by the Board of Directors from time to time.
** This information will be used to verify eligibility criteria
Chapters, branches which are legally a part of the Affiliate organization (operating under the Affiliate’s board of directors and Bylaws and Constitution) will receive branch status as part of the Affiliate membership fee.
Affiliate centres or clubs that are separate legal entities will have to purchase Club Membership to belong to Horse Council BC.
APPLICATION REVIEW
Members of an Affiliate organization who are also members of Horse Council BC are represented on the Horse Council Board of Directors by both their designated Affiliate Director and by the HCBC Regional Director for the area in which they reside.
Criteria
Organizations applying for Affiliate Membership with Horse Council BC will meet all of the following:
- To apply for Affiliate status an organization must be a British Columbia equestrian or equine association or a provincial branch of a national equestrian or equine association, be a non-profit or charity and hold legal constitution filed with BC Registry of Companies or Corporations Canada; and
- A minimum 75 individual members who are HCBC members, who reside in 50% of the Regions.*
Application
Submit an annual application to Horse Council on the applicable forms by the end of January each year. The application will include:
- A completed Affiliate application membership form; and
- an Affiliate verified membership count** for their year prior to the Affiliate membership application year; and
- minutes recording the election/appointment of the designate; and
- payment of the Affiliate Membership fee as set by the Board of Directors from time to time.
Chapters, branches which are legally a part of the Affiliate organization (operating under the Affiliate’s board of directors and Bylaws and Constitution) will receive branch status as part of the Affiliate membership fee.
Affiliate centres or clubs that are separate legal entities will have to purchase Club Membership to belong to Horse Council BC.
Application Review:
All Affiliate membership applications will be reviewed on an annual basis by the HCBC Executive Committee prior to their acceptance. Each Affiliate application will be reviewed considering:
- that the organization meets the criteria set out;
- that participation would benefit the overall goals and activities of HCBC;
- that two similar entities might be making application
The current exemptions for the following Affiliate Members: BC Therapeutic Riding Association, Harness Racing BC Society and Canadian Thoroughbred Horse Society (BC Division) are ongoing exemptions as long as they join Horse Council BC each year. If the Affiliate Member does not rejoin each year by January 31 their exemption will be forfeited.
Notes:
* 50% of Regions – with 12 Regions, this means a minimum three individuals residing in a minimum of six (6) Regions totalling 75 members.
** This information will be used to verify eligibility criteria and can be obtained through a request to HCBC.
COST & CONDITIONS
An Affiliate Membership costs $215.00 (including tax) and is non-refundable. This Membership expires December 31 and does NOT include insurance.
NOMINATION & DESIGNATION OF AFFILIATE DIRECTORS TO THE HCBC BOARD OF DIRECTORS
Affiliates may submit an application for Affiliate membership throughout the year, however in order for an Affiliate to have a Director position on the HCBC Board of Directors (an Affiliate designate) such completed application must be received by HCBC prior to January 31.
Full Procedure and Criteria can be viewed here:
Affiliate Director Nomination and Designation Procedure
BENEFITS
Benefits of an Affiliate membership include the following:
- An appointed Director to sit on the Horse Council BC Board of Directors, ensuring your breed or discipline is represented with a vote
- Apply for funding through various HCBC programs
- List your upcoming educational events, clinics and Sanctioned Competitions on the HCBC Events Calendar
- Be eligible to receive HCBC Promo Packs
- Listing in the online HCBC Club Directory
- Quarterly HCBC Director Packages
- Use of the Forums
- Access to an assortment of HCBC educational materials
- Collect HCBC membership applications and fees at your event
HOW TO APPLY
Email: [email protected]
No online renewal at this time
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